Redefining job description management

How does JDXpert make job description management easier? Firstly, it allows you to place your job information at the center of your Talent Management so that all of your HR systems draw from the same playbook. It also, lets you leverage conversations with multiple stakeholders, collect all of the information you need, and because HR controls who sees what, you can expose certain, more sensitive information to some while camouflaging it from others.​

Features beyond compare

Although we cannot list all of our features, the list is just too long, below are a few of our customer favorites. For a more in-depth look at JDXpert and what we can do for you, contact us today to schedule a demonstration.

Curated Content

One of the most difficult aspects of writing a job description is figuring out what to include. With JDXpert, you get access to the most extensive library of job information out there. ​Our AI-fueled library of hundreds of thousands of job descriptions can help you construct high quality job descriptions in no time. You can select one of our jobs as a base and tweak it to meet your needs or JDXpert can suggest content as you write your job descriptions. Choose from our curated sample library, crowd sourced titles from our opt-in clients, AI-processed job postings from the web, or O*Net occupations. Provided content includes summaries, essential functions, education, experience, KSAs, licenses / certifications, physical demands/working conditions, competencies and related interview questions for that job. JDXpert’s content not only makes job description writing simple and quick but also drives consistency across your organization.

Collaboration

It takes a village to write a job description, as the information needed to do an effective job resides with multiple stakeholders. JDXpert allows you to not only create highly customized workflows for your organization, but also allows you to change them on the fly. Occasional users can be looped in via email, without the need to login or navigate the system, making rollout a breeze. Include multiple managers, subject matter experts, HR BPs, legal (when appropriate) or anyone you wish, but preserve compensation as the final approver, to make sure your job library contains only vetted and approved job information

Integration

We’re integration-friendly! You can integrate your jobs data with most recruitment, talent management, compensation planning, and HRMS systems out there. We've worked with Oracle, UltiPro, Day Force, PayScale, iCims, SAP, PeopleSoft, ADP, just to name a few. We also have real-time web service integration with Workday. Click here to learn more.

Accessibility

JDXpert allows you to store your job descriptions in a safe environment and grant access to users of your choosing.  Also, easily create different versions of a job description or hide sensitive information from certain users.

Configurable Templates

Job description formatting (entry form and print outputs) is delivered with our best practice design but can be configured to meet your specific needs. Role based security defines each user’s access and editing rights for each element of the job description.

Rich User-Defined Forms

JDXpert delivers the rare combination of time-tested best practice with ultimate configurability. The layout of job descriptions and printed versions leverage best practice but are completely user configurable.  Powerful bullet list widgets let you capture any combination of data using drop-down lists, pop-up lists, tree views, radio buttons, etc.  Sophisticated data-entry validations assure users are entering valid, compliant job description information. 

Complete Job Description Archive

When litigation pops up or regulators visit, often the first thing they ask for is a copy of the job description that was valid at the time being contested. JDXpert provides a history of all changes to job descriptions over time on an element-by-element basis, including when the item was changed and who changed it. You can view a job description as it was at any point in time and easily compare different versions to see how a job evolved over time.

Compliance Support

Revision archives, automated FLSA Questionnaire, job acknowledgements, manager attestations and more allow you support your compliance efforts. You can even mark jobs that are remote work capable or essential and create a set of essential functions, qualifications, physical demands and working conditions that can be shown during work disruption and revert to their original state once standard work resumes.

Job Analytics

Search/filter jobs by virtually any job description element. Understand where jobs exist in your organization and incumbents and managers who inhabit them.  Get detailed metrics on jobs under revision, revision time and detailed workflow analytics.

Advanced Editing Features

Features like side-by-side viewing, job comparison highlighting, similarity scoring and matrix explorer make analyzing and editing your job descriptions a breeze.

​Side-by-Side
View job holistically, as a group - up to 20 jobs - in a user-defined vertical perspective to enable easy comparison and evaluation. This can be used to analyze a subset of jobs, field by field within a job family, sub-family, or any arbitrary grouping of jobs from your library.

Job Comparison
Easily compare any two jobs, or any two versions of a particular job. The system highlights the differences between them, indicating what information is the same or different. For version comparison you can see what has been added or deleted over time and who made each change.

Similarity Scoring
Display a list of the 20 most similar job descriptions for each job in the system. This feature uses an advanced algorithm that focuses on the words used in the job descriptions, not just the job titles. This lets you identify jobs that may be candidates for consolidation, parent/child hierarchy or bring to light unexpected pay equity concerns.

Matrix Explorer
View all jobs in a grid-like, graphical fashion by job family, function and grade for easy comparison.​

Dynamic Content

JDXpert completely changes how we manage our job descriptions by empowering technology to do much of the heavy lifting. Greatly reduce the manual labor and possible error behind managing your jobs by creating dependent fields. For example, if you have a level guide or career architecture, by simply supplying the level or grade, you can populate the job description with all the attributes that define that level.

Parent/Child

Create base job descriptions that define common attributes among jobs or job classes and cascade that information to specific job-level “child” jobs. This is a huge benefit in terms of efficiency because you can dramatically reduce the effort in maintaining large groups of job descriptions. When you make changes at the Parent level, the changes automatically cascade across the associated Child jobs.

Job Catalog Access

Enable employees to plan their careers via this easy access, read-only view of your job description library. This enables employees to drill down, view jobs side-by-side and easily analyze their next career move in your organization.

Employee Acknowledgments

Employees can sign-off on their job descriptions via a simple workflow-based process. The system captures a digital signature and saves a copy of the job description that was acknowledged. This feature provides valuable protection against future legal claims and helps satisfy Joint Commission and FDA CFR Part 11 requirements regarding job descriptions.

Excel Import/Export

All job description information can be easily exported to or imported from Excel. Automatically synchronize defined job description data among your applications with overnight batch import and export processes as well as ultra-simple mass changes.

Print-Friendly Outputs

Protected Word, PDF, Html views are created in real-time for up to the minute job description output. Users can only see the job descriptions available to them and the elements they can see are determined by their role (e.g. Recruiter, Compensation, Manager, etc.).  Print versions are branded with the look, feel and logos that meet your organization’s standard.

Manager New Job/Change Requests

JDXpert provides structured processes that aid authorized managers in requesting new jobs and changes to existing jobs. In both cases, the manager can mark up a copy of the job description and then submit it to the HR/Compensation group for appropriate action.

Recruitment Support

JDXpert provides powerful tools to extract and stage key information for your talent acquisition application. You can review and tweak the recruiting version of the job description before it is transmitted to your ATS. Also, JDXpert allows you to create interview guides which equip recruiters with relevant questions to ask during the interview process.

Market Pricing/Job Evaluation Support

Reference market/benchmarking data or grade/range and incentive plan information from within JDXpert. This allows you to easily evaluate jobs across various grades or ranges.

Point Factor Job Evaluation Support

Enable users to access job evaluation questionnaires and plug in your own Excel workbook as the calculation engine for your point factor system

Career Architecture/Level Guide Support

Use your career architecture/level guide as a yard stick to ensure that your hierarchy is enforced as users enter job descriptions. ​Load your career architecture or level guide into JDXpert and job descriptions will auto populate with your job family/sub-family definitions and level attributes automatically. When level information changes, change it in one place and it cascades throughout the library automatically.

SAML 2.0 Support

JDXpert supports single sign-on functionality utilizing the latest SAML 2.0 technology.

Multi-Language Support

English based job descriptions can be translated into as many as 76 languages that are supported by the Unicode Standard character set. JDXpert automatically creates a set of unique phases from your library, dramatically reducing the translation effort. JDXpert provides auto translate functions as well the ability for local speakers to vet and edit the job description and the associated job posting.

Multi-Entity Support

Large organizations or those subject to regulation may need to segregate job descriptions from different corporate entities, business units, facilities, regions or countries. JDXpert allows you to define multiple entities and share job description data across them, giving you centralized control while allowing customization at the entity level.

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