Although we cannot list all of our features, the list is just too long, below are a few of your favorites. For a more in-depth look, contact us today to schedule a demonstration.

Online collaboration

User-defined workflow processes allow administrators to define the number of steps and number of participants per step. The final review and acceptance of the job description is controlled by the HR or Compensation group.

Ad-hoc reviewer

The Ad-Hoc Reviewer feature lets you easily invite any stakeholder to contribute to the job description creation/revision process. Ad-hoc users do not need to logon or navigate the system. However, suggested changes made by ad hoc participants are tracked.

Completely configurable job descriptions

Job d­­escription format (entry form and print outputs) are delivered with our best practice design but can be configured to meet your specific needs. Role based security defines each user’s access and editing rights for each element of the job description.

Rich user-defined forms​

The layout of job descriptions and printed versions are completely user-defined. Powerful bullet list widgets let you capture any combination of data using drop down lists, popup lists, tree views, radio buttons, etc.  Sophisticated data-entry validations assure users are entering valid, compliant job description information.

Powerful administrator tools

Innovative tools such as: Split Screen Views, JD Merge Workbench, Parent Builder, Mass Changes, and more simplify normally complex tasks.

Print-friendly outputs

Protected Word, PDF, html files are created in real time for up to the minute job description output.  Users can only see the printable versions of job descriptions available to them based on their role (e.g. Recruiter, Compensation, Manager, etc.).  Each can be branded with the look, feel and logos that meet your organization’s standards.

Import/export to Excel

All job description information can be easily exported to or imported from Excel. Automatically synchronize defined job description data among your applications with overnight batch import and export processes. ​

Parent-child job descriptions

The Parent-Child feature allows you create base job descriptions that define common attributes among jobs or job classes and cascade that information to specific job-level “child” jobs. This is a huge benefit in terms of efficiency because you reduce the number of touch points involved in maintaining large groups of job descriptions. When you make a change at the Parent level, you can enable the changes to cascade across the associated Child Job Descriptions.

FLSA determination

JDXpert by HRTMS has automated the standard Department of Labor FLSA questionnaires. You can complete the questionnaires for each job description and store the recommendation and your comments.​

Employee acknowledgments/view past jobs

Employees can sign off on their Job Descriptions via a simple workflow based process. The system captures a digital signature and saves a copy of the job description that was acknowledged. This feature is a valuable protection against future legal claims and helps satisfy Joint Commission and FDA CFR Part 11 requirements regarding Job Descriptions. Employees can, at any time, view their current and past job descriptions.

Complete job description archive

Access a history of all changes to a job description over time on an element-by-element basis, including when the item was changed and who changed it. You can view a job description as it was at any point in time and easily compare different versions and see the incumbents related to any job historically.

Job evaluation/leveling & comp tools

Evaluate jobs via a point factor system or job leveling methodology.  The system also allows integration points with your market data/benchmarking tools/processes, grade/range and incentive plan information to become a powerful one stop source for comp related data about a job.

Job analytics

Search/Filter Jobs by virtually any job description element. Understand where jobs exist in your organization and incumbents and managers who inhabit them.  Get detailed metrics on jobs under revision, revision time and detailed workflow analytics.

Job comparison highlighting

The Compare Job Descriptions feature lets you easily compare any two job descriptions, or any two versions of a job description. The system highlights the differences between them, indicating what information has been added or deleted over time and identifies who made each change.

Side-by-side views

The side-by-side perspective lets you view up to 20 jobs in a vertical perspective. The elements are listed down the left side and the columns show the element’s value for each job. The profiles and layouts of the side-by-side views are user-definable.

Similarity scoring

Display a list of the 20 most similar job descriptions for each job in the system. This lets you identify jobs that may be candidates for consolidation.

Content library and reusable lists

Our AI-fueled library of hundreds of thousands of job descriptions can help you construct high quality job descriptions in no time. Choose from our curated sample library, crowd sourced titles from our opt-in clients, AI-processed job posting from the web, or O*Net occupation. As you write, JDXpert will present you with a relevant list of suggested content that includes summaries, essential functions, education, experience,  KSAs, licenses/certifications, competencies and interview questions for that job. Add semantic text searching, user-defined lists, standard statements and the content library helps you drive standardized content across your organization.

New job & change requests to existing jobs

JDXpert by HRTMS provides structured processes that aid authorized managers in requesting new jobs and changes to existing jobs. In both cases, the manager can mark up a copy of the job description and then submit it to the HR/Compensation group for appropriate action.

Matrix explorer

The Matrix Explorer lets you view all job descriptions in a grid-like, graphical fashion by Job Family, function and grade. The system lets you easily compare and view jobs.

Recruiting interface

JDXpert by HRTMS provides powerful tools to extract and stage key information for your recruiting application. You can review and tweak the recruiting version of the job description before it is sent to the ATS. Automatic data exchange offered nightly/weekly.

Job posting support

Create and edit Job Postings using our JobExplorer Database (includes approximately half a million job postings) to craft accurate and compelling postings that leverage content from others in your industry.

Multi-entity support

Define more than one entity and share job description data across entities. For example, define base jobs in the main corporate entity then choose elements to automatically populate the job descriptions of satellite entities giving you centralized control while allowing customization at the entity level. Users can be granted access to one or more entity allowing you to easily segment the job description library around business units, facilities, regions or countries.

Multi-language support

This option assumes the base job is in English.  Job descriptions can then be rendered in languages (up to 76) that are supported by the Unicode Standard character set.

SAML 2.0 support

Single Sign-on functionality utilizing the latest SAML 2.0 technology.